Minutes: Jan 9, 2010

Posted by Linda On Tuesday, March 09, 2010
Agenda:

1. Study group proposals
2. Process for authorizing local expenditures
3. How to order materials
4. Contact information postcards
5. Reports on holiday events and fundraising we have done
6. Future events

PRESENT:
Evie Trevethan, Ann Schwartz (treasurer), Kathy Mawer, Nancy Evans (Napa contact person, 265-7867), Mary Blom, Linda Mc Bee.

SHOULD WE HAVE A STUDY GROUP ALONG WITH OUR MEETINGS?

Discussion included the following options:
Half the Sky - authors Nicholas Kristof and Sheryl WuDunn
CornerStones - Heifer International
Stones into Schools - Greg Mortenson

We decided to Read Stones into Schools first and discuss how what we are reading in that book feeds our work with Heifer. Evie will bring some thoughts about how the Cornerstones can be applied to discussing the books we read. We want to finish reading Stones into Schools so we can discuss it at our February meeting.

Click this link for good news!TED.org

PROCESS FOR AUTHORIZING LOCAL EXPENDITURES:

Ann: We have a Volunteer account now. Give receipt to Treasurer and be reimbursed. Up to a certain amount it needs to be approved. We decided that amounts $30 or less could be submitted for reimbursement without prior approval. Amounts larger than that would need approval before committing our local funds.

STEPS TO USE WHEN ORDERING MATERIALS:

1. Check locally first (Caroline/Evie/Linda)
2. Cwith Eliza (888)548-6437 x-8865
Use either of these when ordering to maximize use of materials and minimize freight/fuel costs. If unavailable from above two sources, then:
3. Order from Florida (800)422-0474

CONTACT POST CARDS

Eliza is developing post cards that will have local contact information on them to be used at tables (farmers’ markets etc.) Both Sonoma and Napa contact info will be on the cards. These cards will be used instead of business cards.

REPORT ON HOLIDAY EVENTS AND FUNDRAISING:

* Sonoma-Napa Volunteers bank account. Ann passed out a report with the funds raised over the Holidays. Total of about $3000. This amount reflects monies raised for Heifer through donations and activities we have developed and that we are aware of.
* Mary reported that she and her husband gave a Christmas party for the local bloggers from the Daily Kos. They invited 60 people and made it a benefit for Heifer. They announced thru the invitations that the party would be a fund raiser for Heifer. They had materials out about Heifer, provided a buffet and had a basket out with envelopes for donations. They rented a tent, provided the food, prepared the food, sent out the invitations, set up, cleaned up, and gathered the Heifer materials $1,190 was the total donated.
* Margie Egge staffed a table at One World in Healdsburg that raised $200 from proceeds donated by the store.
* Kathy Mawer printed a thank you to the Shearer Charter School community in a letter to the editor in the Napa Register that “plugged” alternative gift giving to Heifer. Various other members distributed Heifer info and encouraged donations in various ways.

FUTURE EVENTS:

Spring (April or May):
Informational Event in Napa to make Heifer more visible which would include the 12 Stones film and Don Emmel(sea going cowboy).
Nancy will contact some wineries.
Evie will contact Deana Reed at Covenant Presb. Church about a place.

Summer (Quilt Auction):
All of us need to continue to look for an appropriate venue for the quilt auction and make an initial contact.
The quilt will not be the only item to auction....wine, oriental things from John, perhaps paintings, photographs from Africa, baskets of goodies, whatever.
(Hawley vineyards? Linda will ask).

Napa farmers’ market tabling will continue.
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