Evie has done some great preliminary work on this.

Questions for Initial Event Planning:

• What is the focus of the event?
• What is the theme of the event?
• Who is the target audience?
• What kind/size venue do we need?
• What time of year will work best? (re: other events)
• Do we want co-sponsors/underwriting?
• Do we want donations?
• Do we want presentations/entertainment?
• What kind of refreshments/food?
• Do we need any permits/licenses/liability bond/security?
• What kind of staffing do we need?
• Will there be parking issues/needs?
• What are our resources?

Some major Task Areas:

• Tickets (printing/sales)
• Publicity
  
  • material development
  • advertising/media contacts
  • distribution of flyers/posters
• Event Recording
  
  • photographer/vidograper
  • record of planning areas
• Beverage Donations
• Food Donations
• Any equiptment needed? (sound system...whatever)
• Site set-up
• Site staffing
• Site clean up
• Thank you's
• Program timing....dry run.