Event Planning...a work in progress

Posted by Heifer Sonoma/Napa On Saturday, July 03, 2010

Evie has done some great preliminary work on this.

Questions for Initial Event Planning:

  • What is the focus of the event?
  • What is the theme of the event?
  • Who is the target audience?
  • What kind/size venue do we need?
  • What time of year will work best? (re: other events)
  • Do we want co-sponsors/underwriting?
  • Do we want donations?
  • Do we want presentations/entertainment?
  • What kind of refreshments/food?
  • Do we need any permits/licenses/liability bond/security?
  • What kind of staffing do we need?
  • Will there be parking issues/needs?
  • What are our resources?

Some major Task Areas:

  • Tickets (printing/sales)
  • Publicity
    • material development
    • advertising/media contacts
    • distribution of flyers/posters
  • Event Recording
    • photographer/vidograper
    • record of planning areas
  • Beverage Donations
  • Food Donations
  • Any equiptment needed? (sound system...whatever)
  • Site set-up
  • Site staffing
  • Site clean up
  • Thank you's
  • Program timing....dry run.
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