Evie has done some great preliminary work on this.
Questions for Initial Event Planning:
- What is the focus of the event?
- What is the theme of the event?
- Who is the target audience?
- What kind/size venue do we need?
- What time of year will work best? (re: other events)
- Do we want co-sponsors/underwriting?
- Do we want donations?
- Do we want presentations/entertainment?
- What kind of refreshments/food?
- Do we need any permits/licenses/liability bond/security?
- What kind of staffing do we need?
- Will there be parking issues/needs?
- What are our resources?
Some major Task Areas:
- Tickets (printing/sales)
- Publicity
- material development
- advertising/media contacts
- distribution of flyers/posters
- Event Recording
- photographer/vidograper
- record of planning areas
- Beverage Donations
- Food Donations
- Any equiptment needed? (sound system...whatever)
- Site set-up
- Site staffing
- Site clean up
- Thank you's
- Program timing....dry run.
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