Minutes: 01-08-2011

Posted by Heifer Sonoma/Napa On Monday, January 10, 2011
We met at the Sebastopol Methodist Church at 10 am.
Mary provided goodies to eat and tea and coffee.
Evie facilitated.
Ann took the minutes.

Present: Caroline, Ann, Jessie, Jacquie, Carol, Keni, Nancy, Linda D, Linda L, Renee, Linda M, Janeen, Amelia, Evie, Mary

Business:
  •  Email Eliza names and city and state of donations from people that we have caused to donate
  •  Get your Volunteer Report Forms in - important. Copy to Caroline and Eliza
  •  Ann needs totals of donation amounts from all sources
  •  Presentations - If an opportunity for a presentation comes up and you can't do it, contact other volunteers to find someone who can.
    •  Barn Dance event: Co Chairs - Caroline and Linda M  Nancy, Linda L, and Marolyn are on the planning committee with Caroline and Linda M
    • Contract signed, insurance forms in, musicians and caller confirmed most will volunteer except one who wants a $75 honorarium 
    • We need to set up a PayPal  account for purchasing tickets to the event.  Jacquie said she'd do that
    • We decided to call the event Barn Dance & Dinner -  Saturday, April 9,   from 5 to 9pm
    • Linda presented some task lists and will email it to volunteers. Please look at the list and sign up as Point Person for tasks. Email your choice to Caroline and Linda.
    • Evie will field questions  about the event from the Gmail account and email to appropriate person
    • As a general rule kids attending should be 12 and up
    • Straw bales for effect and sitting - Carole and Keni volunteered to get them, and deliver them.
    • Marlene is looking into getting the miniature cows again
    • Caroline will check with farm about tables and chairs they have that we can use.
       Caroline will check with farm about a license to serve alcohol
       She will also check with the farm to see if we can meet there Saturday, Jan 22 at 10 am for a look see and a special event planning meeting.
    • Nancy and Linda L will be Point People for the Chili
    • Evie will ask Betty if she'll help design the flyers, invitation cards and E-flyer and do the PR, Linda M will help with the design.
    • Ticket price is $25, that includes 2 drink tickets, charges for beer and wine after that.
    • Carole will take inventory of wine from previous event
    We cut our event planning short to have time for the Nepal presentation, so Caroline and Linda will send emails with the task list and details of what/who/how many volunteers we still need.

Nepal Presentation:
Nancy and Jacquie showed us a DVD they recorded of their trip, passed around photos, and handed out stories of their trip. They narrated their DVD. It was so wonderful and inspiring, we all wanted more.

Voluntary Simplicity Course:
We stopped our regular meeting at one hour to leave the last hour for the course discussion.  Mary facilitated. We had all read the first chapter and went around the room discussing what we found relevant and impactful to our lives.
Next month's meeting will be on the second chapter.
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