5-18-2013 Sonoma Heifer Volunteer Meeting Notes

Posted by Heifer Sonoma/Napa On Tuesday, May 21, 2013
Report on application to Gravenstein Apple Fair:
  •  The fair will be August 10, 10:00 a.m.--6:00 p.m. and August 11, 10:00 a.m.--5:00p.m. We have applied for a non-profit information booth. There is no fee for this type of booth; however, volunteers staffing the booth will be asked to pay their fair admission of $12. ($10. Senior); and we will not be permitted to sell anything. We still need to provide a certificate of insurance, which will be available after 6/30/2013 when Heifer’s policy renews. Applications are reviewed by a jury committee; acceptance is not guaranteed; however, the fair emphasis is on sustainable family farming, which makes us a good fit. We decided to proceed with the application based on commitments from 4 Sonoma volunteers (Linda, Dottie, Caroline, Mary) and 4 Napa volunteers (Evie, Hope, Jesse, Linda D/Y). We will seek additional volunteers between now and August to make the experience more comfortable for all involved. 
 Review of Joyful Noise choir concert:
  • Saturday, 5/4, 4-6 p.m., attendance 80-90, including volunteers, lots of positive feedback from those attending, income $809. We will be paying an honorarium to two accompanying musicians; amount to be determined in consultation with Benjamin Mertz. Three people expressed interest in volunteering and left contact information. Volunteer staffing at event was sufficient. Four Sonoma volunteers for set-up, admission table, and ushering were reinforced with four Napa volunteers, who brought cookies and helped answer questions at intermission. The concert ended before 6:00, and we agreed we would like to have had the extra time for a longer intermission. Refreshments: cookie quantity was perfect; used 6 quarts apple juice; 50 cups of coffee was too much on that warm day (30 maybe). Thank you letters have been written to the church and choir. Those who expressed interest in volunteering have been sent volunteer handbooks and have been invited to our meetings. Will follow-up and see if any might be interested in a training Jill is planning in San Francisco. 
 Community contacts and thank you letters:
  • Linda had provided Heifer materials to the 6th grade teacher at Summerfield Waldorf School on Willowside Rd. Heifer received a donation from them in both March and April. Linda has e-mailed them and will continue to follow-up. She has also e-mailed a teacher whom Heifer had listed as a contact at Summerfield, but who is now teaching at Sunridge. 
  • Mary has sent a thank you letter to Presbyterian Church of the Roses for their March donation and offered our support services. 
  •  We are finding the Heifer website for volunteers to be a rich resource. 
 Submitted by Mary Blom
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